EasyCare
Better care through smarter management
Comprehensive care home management system streamlining daily operations — resident records, schedules, medication, activities, compliance tracking, and real-time reporting.
Timeline
6 months
Client
Healthcare & Social Care
Platforms
Web, Tablet
60%
Reduction in admin time
100%
CQC compliance coverage
Zero
Missed medication incidents
15min
Daily reporting time saved
About this project
EasyCare is a purpose-built management platform for residential care facilities that replaces paper-based and fragmented digital records with a single, unified system. Care managers, nursing staff, and administrators all have role-appropriate access to the same real-time data — eliminating the communication gaps and documentation delays that create compliance risk and reduce care quality. The system was designed in close collaboration with care home managers and CQC compliance consultants to ensure it meets regulatory requirements out of the box.
Key features & capabilities
Resident Records Management
Comprehensive digital profiles for every resident — medical history, care plans, GP contacts, next-of-kin, risk assessments, dietary requirements, and preferences — all accessible in seconds with full audit trails.
Staff Scheduling
Drag-and-drop rota management with automatic conflict detection, qualification checks, and staff-to-resident ratio monitoring. Shift handover notes are captured digitally and visible to incoming staff instantly.
Medication Administration
Digital Medication Administration Record (MAR) with barcode scanning for drug verification, dose tracking, PRN protocols, and automatic alerts for missed or refused medications — eliminating handwriting errors.
Activities & Wellbeing
Activity scheduling and attendance recording for group and individual sessions. Staff log resident engagement and mood observations — providing evidence of person-centred care for inspections.
Compliance & Reporting
Built-in compliance frameworks aligned to CQC standards. Automatic generation of daily, weekly, and monthly reports. Incident logging, safeguarding workflows, and duty-of-candour documentation all included.
Family Portal
Secure portal for family members to view their relative's activities, care notes, and wellbeing updates. Reduces phone enquiries to the care home by 50% while improving family confidence in the quality of care.
Challenges we solved
Challenge
Staff spent 2–3 hours daily on paper documentation, time that could be spent delivering care.
Solution
Digitised all documentation workflows with mobile-first forms that take seconds to complete. Documentation time reduced by 60%, freeing over 500 staff hours per month across the facility.
Challenge
Medication administration errors were occurring due to illegible handwriting on paper MARs.
Solution
Implemented a digital MAR with barcode drug verification and mandatory confirmation steps — zero medication errors have occurred since go-live.
Challenge
CQC inspections required weeks of report preparation, pulling managers away from their roles.
Solution
All CQC-required data is captured continuously and reportable instantly. The facility achieved an 'Outstanding' rating at their most recent inspection, citing the system as evidence of excellent governance.
Tech stack used
Frontend
- Next.js 14
- TypeScript
- Tailwind CSS
- Radix UI
Backend
- Node.js
- Prisma ORM
- REST API
- Background jobs
Database
- PostgreSQL
- Audit logging
- Encrypted fields
Reporting
- React PDF
- CSV export
- Scheduled reports
Security
- Role-based access
- 2FA
- GDPR-compliant
- Audit trails
What was delivered
Everything included in the final project handover.
- Web application (admin, care staff, management roles)
- Resident records & care planning module
- Digital medication administration record (MAR)
- Staff scheduling & rota system
- Activities & wellbeing tracker
- Compliance reporting suite
- Family portal
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